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- Initial (one hour) Consultation is Complementary
Modest Consulting Services: If you are planning your event at The Visions Event Studio you will be billed for this service.
Planning Sessions:
- Three Round Table Planning Sessions- (3) One Hour Meetings - (Complimentary initial meeting plus 2 additional meetings to discuss details that
have been arranged. - Unlimited E-mails Beginning the day service is retained and ending on the event date.
- Assistance with Selection of "Save the Dates", Invitations, and Wedding Favors (10% discount if purchased from our boutique with this level of service)
- Create wedding day schedule / detailed itinerary
- Go over contract details and payment due dates to remind you to mail payments (Some vendors have strict payment due dates)
- One hour walk though at your Wedding and Reception site for set up details and to confirm site rules and regulations
Ceremony Services:
Five (2) hours of actual wedding ceremony coordination including:
- Organization and set up of ceremony (Archway, Chairs, etc)
- Distribution of flowers to bridal party and family that have been ordered through Visions
- Greet and Direct Guests to seating for Ceremony
- Over see Escorted Seating of Honored Guest
- Direct Line-Up bridal party for processional. (Minister, Groom, Bridesmaids, etc)
- Cue / orchestrate wedding professionals for ceremony (Musicians, Readers, Special Singers, etc)
- Assist the Photographer in gathering your Wedding Party and family members for pictures and make certain that the wedding party and family
members receive refreshments during your after ceremony photography session. - Organization of recessional and receiving line
Three (3) hours of reception coordination including:
- Direct your guests to the reception after the ceremony
- Maintain and coordinate time line for all events during reception
- Organize the Grand Entrance line up and assist the MC or DJ of all correct pronunciations of names
- Advise you and your groom of what coming up to make sure you are ready. (First Dance to Cake Cutting)
- See that everyone scheduled to give toasts and blessings are prepared.
- Cue bride and groom, bridal party, and parents for special events such as toast, blessings etc
- Supervise the chef and catering staff to ensure timely dinner service..
- See to it that honored guests and special guests needs such as food allergies, wheelchairs, etc., are taken care of.
- See that your Parents and Grandparents are always up front for each important event during your reception.
- Discreetly handle any emergencies or unexpected occurrences
- Set up, Breakdown and Clean up of event terrace/balcony.
- Assistance with Selection of Hotel Accommodations for You and Your Guests
Modest Assistance Fee begins is $500.00 + 20% of total of each event cost (the maximum coverage for the wedding day is 5 + 3 hours pre-planning time
with you and behind the scenes planning time as needed includes your event manager and one other assistant) Additional Assistant Coordinators are
required for, larger weddings of 100 guest or more. Each Additional Coordinator Assistant fee is $200.00 Contract Re-writes are charged an additional
$50.00 Administraton fee
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| Scroll Down for Next Level of Service |
Level 1: Modest
Level 2: Moderate
Level 3: Extraordinary
Additional Services
Level 2: Moderate
Level 3: Extraordinary
Additional Services
Moderate Services: For the bride that wants nothing overlooked, on her wedding day, but may want to plan a little on her own. (Events not held at Visions)
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- Initial (one hour) Consultation is Complementary
Planning Sessions:
Week Prior to Wedding: Create and Distribute hard copies of your Final Wedding Day Itinerary to all vendors, Wedding Party and Honored Guests (parents and grandparents) Confirm all details of the Wedding Day by telephone with selected vendor. Rehearsal: Attend and Direct Rehearsal (max. 2 hours) Wedding Day: Seven (7) hours on-site the day of the wedding includes: (5) Hours ~ Arriving five hours Pre-Ceremony (2) Hour On-Site Direction and Communication at Ceremony
Reception Services: Five(3) hours of reception coordination including:
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Extraordinary Coordination (Enitre Wedding Weekend Coordination)
with 15 hours of flexible meeting time (with you and/or vendors on your behalf) starting at $4,000.00
with 30 hours of flexible meeting time (with you and/or vendors on your behalf) starting at $6,000.00
Additional Assistant Coordinators are required for select venues, larger weddings or multiple location weddings.
Each Additional Coordinator Assistant fee is $200.00Coordination and will be charged for 100 guest or more.
Please contact our office for a price quote specific to your needs as pricing for this service not only includes unlimited consultations but in many cases will
need to take in to account, larger numbers of guests, multiple events, intensive decor installations, and cumbersome location site design.
with 15 hours of flexible meeting time (with you and/or vendors on your behalf) starting at $4,000.00
with 30 hours of flexible meeting time (with you and/or vendors on your behalf) starting at $6,000.00
Additional Assistant Coordinators are required for select venues, larger weddings or multiple location weddings.
Each Additional Coordinator Assistant fee is $200.00Coordination and will be charged for 100 guest or more.
Please contact our office for a price quote specific to your needs as pricing for this service not only includes unlimited consultations but in many cases will
need to take in to account, larger numbers of guests, multiple events, intensive decor installations, and cumbersome location site design.
Ala carte Assistance:
- Individual Consultation fees begin at $100.00 per hour (all overtime is rounded to the next hour, consultations outside of our studio are min of two hours.)
- Rehearsal Direction begins at $100.00 per hour (all overtime is rounded to the next hour)
- Wedding Day Direction begins at $800.00 (Includes one meeting plus Overseeing Escorted Seating for Honored Guest, Processional and Recessional (4 Hours Day
- Addressing, Sending and Management of Save the Dates, Invitations and RSVP's - starting at $250.00 + postage depending on number of invitations
- Consulting, Design and Coordination pricing does not include cost of a la carte items such as invitations, graphic design, floral designs, lighting, food
items or rental items, postage, etc.
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| Scroll Down for Level 3 |
Moderate Assistance Fee begins at $3,000.00 for Day of Wedding Coordination (the maximum coverage for the wedding day is 10 hours)
Additional Assistant Coordinators are required for select venues, larger weddings or multiple location weddings.
Each Additional Coordinator Assistant fee is $200.00Coordination. Please contact our office for a price quote specific to your needs as pricing for this service
not only includes unlimited consultations but in many cases will need to take in to account, larger numbers of guests, multiple events, intensive decor
installations, and cumbersome location site design.
Additional Assistant Coordinators are required for select venues, larger weddings or multiple location weddings.
Each Additional Coordinator Assistant fee is $200.00Coordination. Please contact our office for a price quote specific to your needs as pricing for this service
not only includes unlimited consultations but in many cases will need to take in to account, larger numbers of guests, multiple events, intensive decor
installations, and cumbersome location site design.
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Extraordinary Services: For the bride that needs comprehensive consulting, design and coordination: May or May not be held at Visions Event Studio
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- Assistance focusing on your wedding priorities, desires, needs and concerns for yourself and honored guest (special needs family members)
- Assistance in designing decor, color schemes, overall theme for the wedding and details and elements that will reflect your style and personality
- Assistance in locating ceremony and reception sites if you are not hosting your event at the Visions Event Studio
- Recommendations of the top wedding professionals in our area to meet your specific needs, taste, personality and budget. This includes, but is not
limited to, photographer, Videography, florist, baker, music and transportation services. - Coordinate/confirm wedding vendors
- Review of contract details and advise you of any conflicts as well as negotiate on your behalf if necessary
- Go over contract details and payment due dates to remind you to mail payments (Some vendors have strict payment due dates)
- Assistance in scheduling appointments with wedding professionals and if necessary meet with them on your behalf
- One hour walk though at your Wedding and Reception site for set up details and to confirm site rules and regulations.
- One site review of ceremony and reception locations with selected vendors on your behalf if necessary. (Site review may incur additional travel fees
depending upon location) - Assistance with reception decor and design, room layout and set-up
- Confirmation of all wedding professionals prior to your wedding by detailed letter
- Addressing, Sending and Managment of Save the Dates, Invitations and RSVP's (20% discount if purchased from our boutique with this level of service
- Assistance with booking ceremony musicians, bands or DJ (If DJ; Assistance with Music Planner Sheet)
- Create preliminary wedding day schedule / itinerary and contact sheets
- Full service floral and decor design for personal, ceremony and reception
- Assistance with selection of decor and rental items such as linen, lighting and rental of specialty items
- Assistance with menu selection and attendance at final tasting
- Create a customized personal planning calendar for you detailing the planning time line (When to, What to and How to)
- Schedule activities for your bridal party, yourself, the groom and the guest if this is a weekend event.
- Assist with wedding party gifts
- Assist with Wedding Web Site to direct your guest to ongoing events and details of your wedding weekend.
- Ongoing advice on budget, etiquette, wedding day activities, attire, floral and design that will help in pulling all the elements together.
- Assist with arranging hotel room blocks and/or reservations for you and your guest
- Hotel reservations management (added room blocks if your reserved rooms have been booked and Keeping up with who is checking in at what hotel)
- Assistance in the planning of your honeymoon, travel arrangements, passports and etc
Week Prior to Wedding:
Create and Distribute hard copies of your Final Wedding Day Itinerary to all vendors, Wedding Party and Honored Guests (parents and grandparents)
Confirm all details of the Wedding Day by telephone with selected vendors
Filling gift bags for out of town guests
Assisting with putting together guest favors
Day Prior to Wedding:
- Bride and Groom "Good Morning Wake up Calls"
- Initiate the day's activities
- Place welcome bags that you have provided in guest hotel rooms.
- Set up for Rehearsal and Rehearsal Dinner or Welcome Party
- Arrange for Tickets, Vouchers or other items needed for Weekend Activities
- Direct and coordinate wedding rehearsal (up to two hours)
- Direct, organize, coordinate and set up for rehearsal dinner to include rental items needed.
Wedding Day:
On-site the day of the wedding includes:
Pre-Ceremony
On-Site Direction and Communication at Ceremony
- Organization and set up of ceremony (Archway, Chairs, etc)
- Distribution of flowers to bridal party and family
- Greet and Direct Guests to seating for Ceremony
- Over see Escorted Seating of Honored Guest
- Direct Line-Up bridal party for processional. (Minister, Groom, Bridesmaids, etc)
- Cue / orchestrate wedding professionals for ceremony (Musicians, Readers, Special Singers, etc)
- Assist the Photographer in gathering your Wedding Party and family members for pictures and make certain that the wedding party and family members
receive refreshments during your after ceremony photography session. - Organization of recessional and receiving line.
Reception Services:
Reception coordination including:
- Direct your guests to the reception after the ceremony and give printed directions if ceremony and reception are at separate locations(you provide).
- Maintain and coordinate time line for all events during reception
- See that all items from the wedding that are going to be used at the reception are trasported
- See that all details such as candles, champagne toast and other elemets are ready for guest arrival to the reception locaiton.
- Organize the Grand Entrance line up and assist the MC or DJ of all correct pronunciations of names
- Advise you and your groom of what coming up to make sure you are ready. (First Dance to Last Dance and Exit)
- See that everyone scheduled to give toasts and blessings are prepared.
- Cue bride and groom, bridal party, and parents for special events such as toast, blessings etc
- Supervise the chef and catering staff to ensure timely dinner service..
- See to it that honored guests and special guests needs such as food allergies, wheelchairs, etc., are taken care of.
- See that your Parents and Grandparents are always up front for each important event during your reception.
- Discreetly handle any emergencies or unexpected occurrences
- Confirm Transportation for the Bride and Groom if needed.
- Deliver final payments and gratuities to wedding professionals
- Assist with break-down and clean up to fulfill agreement of rules and regulations of reception site (to be certain you receive your security
- Assist with gifts and personal items at the end of the event
Day after Wedding:
Services include:
- Return of Rental Items
- Follow up with phone call to ceremony and reception locations to see that things were left in good order
- Packet with Name Change instructions for the Bride
