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Atlantic Beach Hotels
| Visions Global Travel Accommodation Reservations Click the Spinning Globe Type in Zip Code 28512 |
| A Seaside Salon & Day Spa Specializing in Beach Bridal Hair & Makeup 252-240-3593 |
| Visions Events & Beyond 111 Atlantic Blvd. ~ "On the Boardwalk" Atlantic Beach, NC 28512 252-247-3826 |
| Atlantic Beach Accommodations |
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Wedding Location Availability:
Your Event Contract will have similar terms, conditions and agreements.
BOOKING FEES/INITIAL DEPOSITS ARE NON-CONTRACTUAL AND NON-REFUNDABLE NO MATTER WHAT THE REASON AND
REGARDLESS OF WHO MAKES PAYMENT! (No dates are held without first submitting this fee; along with filling out the form
on the contact us page. There are NO REFUNDS of booking fees for cancelled events. Booking fees and deposits are the good
faith monies required to reserve, book, retain, and secure your desired event date and time and/or Visions location as well as
the vendors in a pre-designed wedding package, or custom designed package as booked and/or contracted. Booking fees and
deposits are applied towards final balances if wedding proceeds as scheduled. ~No Exceptions
Whether you are reserving a date with Visions for your wedding celebration or other event, an initial non-refundable retainer fee will need to
be submitted in order to hold your date.
Event Reservations:
Reserving your date and time is on a first come first hold basis. No date will be held without first submitting a non-refundable reservations fee
(no exceptions) as well as submitting your information to us from the contact us page. If you are paying by credit card the person in which
the credit card name is in will need to fill out and fax a credit card authorization form.
Saturday bookings with Visions Events Studio require that you also host your reception though us. We will not block a Saturday Sunset time
without a reception guarantee.
Please Note: If you plan to hold your reception elsewhere we will not block your date for Saturday at sunset in our event calendar from
April - October. If your event is planned with us for Saturday at sunset and you decide in midstream that you would rather go elsewhere for
your reception your sunset time block will be moved up earlier in the day if available or cancelled and all retainer fees and deposits paid by you
for services will be forfeited.
Site Fee Inclusions:
The property located in front of our studio is private property to the high water mark. We do not rent out the beach property to outside
events, vendors or others. Our packages are based rental item fees. Unless otherwise stated on your final event contract, the package fee is:
We do not allow outside decor for your wedding...
Beach Ceremony's: Start at 475.00++ depending upon the ceremony package you choose and includes the following:
• Wedding Ceremony Time Block of one (1.5) hours
• Items included in the package you choose
• Set up and Breakdown of Visions Events rental items
• Ordained Non-Denominational Minister to perform your ceremony
Again; Weddings can only be accepted on Saturday evenings providing you are reserving our event balcony for your reception. The total
number of attendees must not exceed 100 people without prior written approval from our office.
Rooftop Terrace of Visions Events Studio: (Can accommodate up to 150 guest in a social style setting)
Rooftop Terrace or Event Balcony Rental Fee is 3,500 if you are also hosting your wedding with Visions
Rooftop Terrace or Event Balcony Rental Fee is $4,000 if you are hosting a reception only or other event only.
Once you reserve the event balcony, you are contractually committed by verbal and/or written for the rental of the event balcony at Visions
and no refunds will be made under any circumstances if you have a change of heart or mind.
The Event Balcony Rental includes the following:
• Exclusive use of Visions Events Balcony for reception for up to 3 hours of time, ending no later than 10:00pm
• White Frame Tents with Rain gutters and Cathedral window walls (walls to be put up only in case of rain)
• Leg Wraps to cover tent poles
• Tables 48 or 60” round tables for up to minimum guests stated on your event contract
• Up to three Bistro Tables for socializing in smoking area
• Gift table and linen, Cake table, Food Tables/stations
• Chairs for up to the amount of guest stated on your contract
• Un-stocked Bar (Bar ONLY - No Beverages are included other than those included with your meal)
• Lighting
• Bride and Groom Table (only if requested)
• White or Ivory floor length linens for all tables (colored or specialty linens are available for a slight up charge)
• Private guests rest rooms
• Private Honored Guest parking, public street parking for all other guests
• Servers/Carvers/Wait Staff/ Set up & Break Down Included
Beach Receptions: Dinners, Family Reunions or events other than wedding: Starting at $2,500+ Must end by 9 pm
Villa Vista: Intimate gatherings such as meetings, socials or other: starting at $800, these fees are based on a 3 hour rental time frame.
Ending no later than 9pm
Both beach and Villa Vista include items as follows for up to 50 guests only: (more than 50 RSVP you will automatically be moved to a larger
area and billed for the additional amount due)
Exclusive use of Visions Events Villa Vista Room for event reception for up to 3 hours of event time, ending no later than 9:00pm
• Octagon or Standard White Frame Tent for Beach events with Cathedral window walls (walls to be put up only in case of rain.
Excessive Winds or Rain will automatically move your event inside to the Villa Visa Room. With no refunds given for tent rental cost.
• Private guests rest rooms
•Tables 48 or 60” round tables and seating for up to 50 guests. Gift table and linen, Cake table, Food Tables
• Un-stocked Bar
• Bride and Groom Spotlight Table (only if requested)
• Ivory or White floor length linens for all tables (Linen Dinner Napkins or colored or specialty linens are available for a slight up charge)
Events on the Beach Vary upon the type event you are hosting. Receptions on the Beach can accommodate no more than 50 guests.
Events in the Villa Visa Room can accommodate no more than 50 guests. Events above 50 guests must reserve our Event Balcony at the
Event Balcony rental rate quoted above. Catering Menus (Food, Cake & Beverages are not included in balcony, Villa Vista or Beach Reception
quotes).
Contract and Payment Information:
Your event contract is a legal and binding contract. Just as a loan payment for your car or home or other agreement. Visions Events and
Beyond, LLC will seek legal recourse if necessary for monies due in the NC courts and will place judgment against you that will reflect on
credit score.
If you have reserved Visions services for your wedding ceremony, wedding and balcony reception, wedding and Villa Vista room reception, or
any other event and you decide to cancel all or part of your event, you are still obligated to Visions for the amount due on the contract that
you have signed.
Payment Information:
After your first planning session either by phone or in person and your retainer fee has been received, we will submit a preliminary contract
outlining the details of your event. If you are making payments on your event rather than paying in full an additional non-refundable deposit
of 20% (whichever is greater) of the total contract will be due within 30 days of the contract date.
• An additional 20% of the total event cost will be due within 30 days of the contract date.
• 70% of the remaining balance after your contract deposit, is due 90 days prior to the event
• The remaining balance is due 30 days prior to your event date. (This is based on final increased guests count)
• An additional $300.00 non-refundable deposit is needed for photography reservations if you decide to add this service later.
• If you booked your event date and it is less than 90 days to the event date. Payment in full will be due in full within 14 days of the
contract date.
Please Note: This contractual agreement is based on your minimum guest guarantee and the items and details you have stated during
planning. You are allowed to make any changes necessary to the items such as Colors, decor, floral, etc. however, if you’re initial agreement
states you will hold your reception on the balcony, it cannot be changed. As items needed are ordered in advance and a non-refundable
deposits has been submitted by Visions Events and Beyond on your behalf. Be advised adding products or service will increase the cost of
your event.
We stress to you the following:
Your contract must be signed and returned within 14 days of receipt. If the agreement is not returned signed we will assume you have had
a change of heart and canceled your event date without refund of any monies paid to Visions Events and Beyond towards your event. In
addition:
• If your event is scheduled with three months or less your total event cost will be due within 14 days of receipt of contract unless payment
arrangements have been made during your planning session. Please remember that the 14 day contract policy remains in effect.
• All deposits received are non-refundable should the event be cancelled at any time for any reason by Client.
• Deposits are payable via cash, check or cashier’s check. We do accept Master Card and Visa however a 3% administration fee will be added.
• If additional expenses are incurred and added to Client’s contract between the last deposit date (30 days prior) and event date, a separate
invoice will be prepared for Client and the additional payment shall be due no later than 3 days prior to event date.
• If Client incurs additional items /expenses on the day of the event, Visions will charge the credit card on file and be payable at the
conclusion of the event.
• Any changes made after the inital signed contract other than guest count or 29 days or less prior to your event will result in an additional
administration fee in the amount of $50.00.
A $50 returned check fee will be charged to Client for any NSF personal checks submitted by Client and Visions Events & Beyond reserves
the right to cancel Client’s event unless the check is immediately replaced with a certified check, cashier’s check or money order within 24
hours.
Please note: Visions Events & Beyond, LLC is not responsible for event cancellations due to weather, acts of God or other causes beyond
our control. Our facility is open rain or shine, extreme weather conditions such as hurricanes may cause event to postpone to a later available
date but not cancel your event. Prices are subject to change at any time without notice. A signed contract with deposit guarantees pricing
for an event. If you postpone or cancel your event, a new retainer fee will be charged and a new quote with updated prices will be billed.
If the event is more than 8 months from the time of contract, the remaining balance may be made in 7 equal payments if this agreement
was stated on your contract. Payments that are not made by the payment dates set forth in the contract cancel your event and Visions
Events and beyond is under no obligation to reserve the facility or sub-contracted vendors to fulfill the contract agreed upon. The final
payment shall be due and payable a minimum of 30 days prior to the event date. All payments and retainer fees paid towards your event are
non-refundable.
A credit card authorization form is required to be on file for Credit Card payments and to cover any and all rental fees damages incurred
during your event by you the host, or any of your guests while on the Visions property.
Pricing
Pricing and terms are subject to change without notice; please call our office for updated pricing information.
All events will incur a $500.00 plus 20% coordination, planning and administration fee. We do not allow outside planners or
coordinators.
Sales Tax, Gratuities and Special Order Fees:
Some products that are special ordered may incur a shipping or special order charge. Catering services is charged NC sales tax and an
additional 20% gratuity. North Carolina State Tax will be added to food, beverage and any other applicable item according to the laws of
North Carolina. In some cases specialty items such as etched toasting glasses, favors etc, that have been special ordered by Visions will also
have a shipping fee.
Guarantee Policy:
A minimum attendance guarantee must be received at the time of contract signing. This attendance guarantee is the minimum number for
which you will be charged and for which your event will be set. Up to one month prior to your wedding event, you will have the opportunity
to increase your minimum attendance guarantee at a cost that is no more than what you would pay for additional per person food and
beverage and/or rental items needed at the time of contract signing. If you do decide to add additional guests, you will need to sign an
addendum to the contract authorizing the new Minimum Attendance Guarantee by the date shown below. We do not allow the reduction
of the minimum attendance guarantee of the original contract for any reason. At least thirty (30) days prior to your event, a final guarantee
will be required and each additional person above the minimum guarantee will be billed and due thirty days prior to your event date.
Guaranteed Counts:
• An estimated minimum count is due upon reserving your date to prepare contract/invoice.
• A final guaranteed count is due 30 days prior to the event date. If the final guest count is not given, Visions Events will count on the initial
guests count and products, services or items selected from your initial contact to us no more, no less.
• If Client’s final count is above the original estimate and a balance is due, Client will pay the final estimated balance no later than 10 days
prior to event date in the form of a cashier’s check or cash. No personal checks will be accepted less than 30 days to event date.
• If unexpected guest arrive the day of the event, Client will be billed for these additional guests and the invoice shall be is due and payable
within 3 business days after the event if costs exceed loss/damage deposited funds.
• We do not refund for no show guests. (Guests stating they were attending but did not attend)
• A credit card shall be on file to cover items consumed from the Villa Vista refrigerator such as water, soft drinks and snacks.
• We do not charge for children under 5 years of age for food items however, we do need to be advised of the number of children under
five so that we may prepare a place setting for them as well as a high chair if needed. We currently have two high chairs. Additional high
chairs must be rented or brought in by the parent of the child.(we do not allow high chairs or booster seats that hook on to the table for
safety reasons, they must be floor type high chairs)
Food and Beverage Service:
We do not allow outside food and beverage other than your Wedding Cake to be brought into our facility by you or any of your guest to
your event. ~ No Exceptions.
• The catering package offered by our chef includes the basic menu submitted in our packages, decorative centerpiece for buffet tables or
food stations only.
• We do make available all other decor for a rental fee if you wish to rent these items.
• Any menu upgrades or additions beyond our packages need to be coordinated directly with your event manager altering the menu may
result in increase in costs listed on the menu.
• Prices for the next year are determined in December of the current year. You will be obligated to pay the prices determined for the year
your event is taking place unless you have a signed contract in place prior to January 1 of the next year.
• If NC sale tax changes you will be obligated to pay the increased sales tax whether or not there is a contract in place.
Due to State health laws and insurance regulations, Visions Events & Beyond and our catering team prohibits the removal of any leftover
food and/or beverage from the premises due to the time of exposure and/or the consequences of possible improper storage or handling of
the product.
Alcohol Policy & Waiver:
Visions Events & Beyond preferred caterers have a liquor license and can supply your bar with beer wine, champagne and mixed beverages.
VEB does not. If you choose to serve alcoholic beverages at your event, it will be included in your catering total. A bar tender fee of up to
$200 will be charged for all events wishing to serve alcoholic beverages. We urge you to omit Red Wine from your bar menu. (Your credit
card will be charged for damage to linens due to spillage of red wine)
Please see additional terms in your contract. As Visions does not tolerate ignorance to the Alcohol policy. VEB may not be held responsible
for injuries or damages caused by intoxicated guests, whether to themselves or others and whether on or off Visions Events Studio
premises. There are no exceptions. Further, VEB reserves the right to immediately close down any event where intoxicated guest or guests
are causing a possible safety threat to others or to the Visions Events Studio premises. Any overly intoxicated guest will be ask to leave the
premises or escorted from the premises by local law officials. This includes the bride and groom. There are no exceptions to the Alcohol
Terms and Conditions.
Time of Entry - Day of Your Event:
For a Wedding and Reception you will have access to Visions 1 ½ hours prior to your event start time until end time written on your
contract. For a Reception Only, you will have access to Visions Facility from 4 pm - 10 pm for evening events. If you would like early entry to
Visions Facility, you are able to purchase that at $500 per hour. Professional Vendors such as Florist, Bakers & Photographers are permitted
early access 1 hour prior to your event time. All clean up shall be complete within one hour after end of event. Overage shall be charged at
$500 per hour.
Music and Entertainment:
Ceremony music is welcome. It can be live and it can be amplified. We do offer pre recorded ceremony music is all of our wedding packages;
we do offer the services of an acoustic guitar player when available for an additional fee.
Reception Music by (Band or DJ) may continue until 10:00 pm. We do offer DJ/MC services at an additional rate of 700.00 (Atlantic Beach’s
noise ordinance is strictly enforced)
Audio Visual Equipment:
Arrangement for the rental of audio/visual equipment must be made at least 72 hours prior to your event.
Parking & Security:
Complimentary self-parking is available for your guests at our location. Our private parking is reserved during the time of your event for
honored guests and the wedding party; street parking is available for all other guests.
Visions Events and beyond is not responsible for damage to vehicles or loss or stolen items we do not provide security for parking areas.
Bridal Party and Honored Guests such as parents and grandparents will have reserved parking in the Visions Events Studio parking area we ask
that honored guest arrive no more than 45 min prior to event time and guest no more than 1/2 hour early this will allow for honored guest
parking first.
Responsibility:
The client assumes full responsibility for any damages to Visions Facility. Additionally, client is responsible for any merchandise or personal
property left at the venue prior to, during or following the event. It is strongly suggested that you assign someone to gather all of your
personal effects and remove these items at the end of your event. There is a $50.00 cleaning fee if you do not clean your trash and other
items from the bridal suite.
Time Limitations and Payment Due Dates:
Site Fee Times:
Pricing is for actual event time, any additional hours will result in site overtime charges of $500 per hour.
Event End Time Restrictions:
Visions Events Studio has a strict end time of no later than 10:00 p.m. for Terrace events and 9:00pm for all other events. All guests must
vacate the premises by 10:30pm.
Wedding Ceremony Packages & Catering Packages:
• Visions Events & Beyond requires the use of our own Wedding EVENT PACKAGES we do not allow outside Wedding Ceremony Decor.
• Wedding Packages are priced out as Packages. We do not ala cart Wedding Ceremony packages. We do not deduct Wedding Minister
Fees if you choose to ask your minister to perform your ceremony however we will deduct the cost of chairs not needed. You may add
additional items if needed and will be charge accordingly.
• We provide our own catering team. Our Chefs provide menu packages that are of the highest standards and priced to fit most budgets.
Our caterers are fully licensed and insured and know our property rules and regulations.
• Client may not bring outside food or beverages.
• Client may bring in Wedding or Grooms Cake and Editable favors such as candy table items. (Please advise your event manager if you will be
doing so)
• We offer High End Catering Ware for Place Settings to Include: Dinner Plate, Dessert Plate, Tea/Water Glass, Wine Glass, Utensils and Linen
like Napkins at the rate of $6.00 per guests. This is not included in your catering menu package. (No glass is allowed on the beach or in
outdoor areas)
• We do offer actual Silver Package ~ $4.00 per Guest, China Package ~$4.00 per Guest Stemware Package ~ $4.00 per guest Silver
package, totaling 12.00 per guest. China may be used on the balcony and the Villa Vista Room but not on the beach. Please keep in mind
that your guest most likely will remain barefoot and Visions is not responsible for cuts due to broken glass.
Cancellations/Postponements:
All deposits and retainer fees received are non-refundable should the event be cancelled at any time for any reason... Please do not call and
ask for a refund. Visions Events & Beyond holds your date and turns away other potential business, event cancellations can bring about
significant loss in revenue; therefore Visions Events & Beyond reserves the right to charge a Cancellation Fee of up to 50% of the total event
in addition to the non-refundable retainer fee submitted should the Client cancel within 180-90 days prior to the event date and 100% of
the total balance 0 to 79 days prior to you event. Visions Events & Beyond also reserves the right to cancel an event or function if client
does not respond to or acknowledge phone, email or mailed items within 14 days or a reasonable
amount of time based on your event date. If you have a signed contract on file, you have guaranteed Visions the contract amount in
revenue. You will be held accountable for that amount. The only exception may be food totals at this time. Please read your contract
carefully for RSVP totals and the date they are due.
If Visions Events & Beyond is unable to perform its obligations listed in your agreement for any reason beyond its control, including but not
limited to strikes, labor disputes, accidents, government requisitions, restriction or regulations on commodities, acts of war or God, such non-
performance is excused and Visions Events & Beyond will not be liable for consequential damages of any nature. We are open rain or shine.
Events are not cancelled or postponed due to in climate weather however, if our county officials close the bridge to the island or
implement mandatory evacuations due to hurricanes or hurricane force winds we will postpone your event to a later date and time.
Not responsible for vendors at events:
VEB provides sub-contracted vendors as an accommodation to Client. While VEB believes, the vendors our chosen are the best available,
contracts for outside vendors such as
photographer, baker and DJ are between Client and the vendor and VEB may in no way be held responsible for damages, refunds or any non-
performance with whom Client has
contracted though VEB or on their own.
Professional Wedding Coordinator:
We require the use of our professional wedding coordinator for all weddings and events. We do not allow outside coordinators. Our
professional coordinators have been trained on our policies, procedures and town ordnances. Fees for Our Coordinators at the Visions Events
Studio are $500.00 + 20% of the total event cost on each event. Our Coordinators are also available for offsite events, that fee can be
found on the Coordinators Fee page.
Photography Waiver:
While a photographer owns the rights to his/her photographs, VEB reserves the right to use images from events held on the premises of
Visions Events Studio for display or marketing purposes and does not need to consult Client to do so. We do offer an on-site professional
photographer however you may hire your own out-side photographer if you wish to do so.
Additional Terms & Conditions:
Decorations & Trash:
If client is providing décor for tables rather than renting items from VEB and wish to set these items up yourself, you are also responsible for
removal at the end of the event; in
addition:
1. VEB will not be held liable for items left on the premises at the close of the event.
2. Client is not allowed to put up decorations that will require a ladder.
3. Client can hire a licensed and insured business to provide service of high decorations requiring a ladder; this company will also be
responsible for the removal of the decorations on
the day of the event at the end of the event and must provide copy of insurance to VEB prior to the event date.
4. Visions Events & Beyond is not responsible for gifts and envelopes. Please bring an appropriate receptacle for your gift cards and assign a
responsible person to keep them safe.
5. All items such as centerpieces, decorations, gifts, etc. that you provide, shall be removed by the host of the function at the conclusion of
the function.
6. All personal items in the bridal suite must also be removed.
7. A cleaning fee of $100.00 will apply if the bridal suite is not left in the condition as it was upon arrival.
8. Visions nor any of its employees will not be responsible for items left on premises after the function is over.
9. At no time are silk petals allowed on the premises or the beach.
10. At no times are tea lights or open flames allowed on the balcony or in the meeting room (All candles must be contained as well as plated
in some way.)
11. You are responsible for the cost of all damaged linens due to Red Wine Spills, burns from open flames or guests smoking in non-smoking
areas.
Schedule & Set Up:
If Client has hired outside vendors such as florist, baker, photographer or DJ; Client must submit a schedule of all vendors being used as well
as their delivery schedules for day of the event at least two weeks prior to the event. Further, Client must submit a floor plan of the event
set up by this same date.
To Vendors:
All vendors must have completed set up no later than one hour prior to ceremony start time not reception start time. All vendors will park
their cars in the designated area shown by site manager. Vendors may have access to Visions Events Studio the date of the event three
hours prior to the event start time if necessary however you must contact site manager for your scheduled set up time.
Children:
Children must be supervised by an adult at all times. The Client will be held responsible and shall indemnify, defend and hold Visions Events &
Beyond not liable for or from any loss, damage or injury caused by children, whether to the property, themselves or others. Running on the
balcony, throwing things including food from the balcony and standing in chairs is strictly prohibited. An adult must accompany children on
the beach and at the playground. We do love children however the studio and areas surrounding the studio are not places children should
be allowed to roam free. Glass decor, doors and windows, stairs, and nature. You may want to also advise children not to feed the seagulls
from the balcony or over the event area itself. We have witness many unwanted mishaps due to this action.
Smoking:
Smoking is prohibited inside any meeting room or under tented structure and must be confined to areas provided or outdoors. Extinguishing
Cigarettes on the Floor of the
terrace/balcony or any room is prohibited and thumping, tossing or throwing cigarettes or other objects over the balcony is prohibited.
Local and State Laws:
VEB adheres strictly to all applicable laws and Client may in no way require VEB, its staff or volunteers to perform functions or continue the
event if Client or Client’s event is violating
local, state or federal laws. In the event law enforcement shuts down an event due to Client’s noncompliance with law, Client will not be
entitled to any refund of deposits or fees.
Right to Inspect:
While VEB reserves the right to inspect and control all functions and events and the right to show the site to potential clients at any time
prior to the event. We will respect your
privacy; we do not show the property during an event.
Proof of Liability Insurance:
30 days prior to the event date, Client must submit proof of liability insurance in the amount of at least $1,000,000, naming VEB and Ocean
King, LLC as an additional insured. [Helpful
hint: this can usually be accomplished by taking a rider out on a homeowner’s policy or renter’s insurance. A separate policy can be obtained
through an insurance agent. WedSafe.com
also provides convenient and affordable policies starting at about $200. Note: the above hints do not constitute an endorsement or
guarantee of performance by VEB] we make
brochures available in our office.
Security:
For the protection of its guests and staff, VEB, in its sole discretion, may require Client to hire and be responsible for payment of professional
security guards. This is required for school
events, frat parties and etc, however, could depend upon the event type. Notice will be given to Client if this is required.
Release and Hold Harmless:
VEB is not responsible for items brought in by Client such as décor, personal items, gifts, etc. Client hereby agrees to indemnify, defend and
hold harmless Visions Events Studio and
VEB, its employees, agents or volunteers from and against any and all personal injury, property damage or other liability arising out of or
related to Client’s participation in any and all
activities held at Visions Events Studio or coordinated by VEB. Client must remove all personal property at the end of the event. Visions
Events is not held liable for event items brought
in prior to the event and does not provide storage space. You may bring your items the day prior to the event if necessary; again, we are
not responsible for your items.
If you would like Visions Events to consider a relative or friend of the family, to provide items for your event the following is required for
consideration:
1. The Baker must be a professional and the client is responsible for having the proposed baker contact VEB.
2. Baker must submit proof of liability insurance, be fully licensed and insured, and meet all the requirements of VEB including but not limited
to providing a copy of their Sanitation
Grade “A” rating no less than 30 days prior to the event date. (Bringing in food prepared from grandma’s kitchen strictly prohibited)
3. Outside vendors are responsible for coordinating the set up of items necessary for the event with Visions.
4. Outside vendors are also responsible for all trash removal and or damage to linens and equipment that is the property of VEB.
5. Outside vendors (Ministers, Photographers, Bakers, Entertainment, and Florist will need to contact VEB before the event. (no less than 30
days) We have a time line for all set up and delivery times for items that must be strictly followed.
6. Outside Photographers will not be allowed to set up time of your arrival for picture taking purposes. You and your photographer will need
to check with VEB on site manager for arrival time.
7. Please remember you have not rented the entire facility, you and your guest will not be allowed to wait in the salon area or other areas of
the facility for event start time.
8. VEB urges you to remind family and friends attending that they should not arrive more than 30 min prior to event start time.
By submitting the Contact us form, you will be asked to check the box "I have read the terms and conditions of booking an event with
Visions Events & Beyond, LLC and have the opportunity to electronically sign your initial contract to retain our services and a date for your
event if available. This will serve as your initial contract and that you agree you have read the above terms and conditions. Ignorance to
these terms and conditions is not tolerated as Visions has made very clear the expectations of the host as well as all fees associated with
booking your event at Visions Events and Beyond. If you submit a contact us form and do not check that you have read and agree to the
terms and conditions or electronically sign your name and re enter your email address you will not be considered for hosting an event at our
facility.
Remember that all Booking fees and initial deposits are non-contractual and non refundable.
Pets are not permitted inside of the Visions Facility at anytime. By City Ordanice, pets are not permitted on the public areas of beach or
boardwalk.
Your event contract will have similar terms and conditions in addition to the terms and conditions as listed above. Our policy's are strickly
enforced.
Your Event Contract will have similar terms, conditions and agreements.
BOOKING FEES/INITIAL DEPOSITS ARE NON-CONTRACTUAL AND NON-REFUNDABLE NO MATTER WHAT THE REASON AND
REGARDLESS OF WHO MAKES PAYMENT! (No dates are held without first submitting this fee; along with filling out the form
on the contact us page. There are NO REFUNDS of booking fees for cancelled events. Booking fees and deposits are the good
faith monies required to reserve, book, retain, and secure your desired event date and time and/or Visions location as well as
the vendors in a pre-designed wedding package, or custom designed package as booked and/or contracted. Booking fees and
deposits are applied towards final balances if wedding proceeds as scheduled. ~No Exceptions
Whether you are reserving a date with Visions for your wedding celebration or other event, an initial non-refundable retainer fee will need to
be submitted in order to hold your date.
- Non-Refundable Retainer Fee for Wedding Ceremony Package Only: $500
- Non-Refundable Retainer Fee for Wedding Ceremony Package and Reception: $1,500
- Non-Refundable Retainer Fee for Reception Only: $2,000
Event Reservations:
Reserving your date and time is on a first come first hold basis. No date will be held without first submitting a non-refundable reservations fee
(no exceptions) as well as submitting your information to us from the contact us page. If you are paying by credit card the person in which
the credit card name is in will need to fill out and fax a credit card authorization form.
Saturday bookings with Visions Events Studio require that you also host your reception though us. We will not block a Saturday Sunset time
without a reception guarantee.
Please Note: If you plan to hold your reception elsewhere we will not block your date for Saturday at sunset in our event calendar from
April - October. If your event is planned with us for Saturday at sunset and you decide in midstream that you would rather go elsewhere for
your reception your sunset time block will be moved up earlier in the day if available or cancelled and all retainer fees and deposits paid by you
for services will be forfeited.
Site Fee Inclusions:
The property located in front of our studio is private property to the high water mark. We do not rent out the beach property to outside
events, vendors or others. Our packages are based rental item fees. Unless otherwise stated on your final event contract, the package fee is:
We do not allow outside decor for your wedding...
Beach Ceremony's: Start at 475.00++ depending upon the ceremony package you choose and includes the following:
• Wedding Ceremony Time Block of one (1.5) hours
• Items included in the package you choose
• Set up and Breakdown of Visions Events rental items
• Ordained Non-Denominational Minister to perform your ceremony
Again; Weddings can only be accepted on Saturday evenings providing you are reserving our event balcony for your reception. The total
number of attendees must not exceed 100 people without prior written approval from our office.
Rooftop Terrace of Visions Events Studio: (Can accommodate up to 150 guest in a social style setting)
Rooftop Terrace or Event Balcony Rental Fee is 3,500 if you are also hosting your wedding with Visions
Rooftop Terrace or Event Balcony Rental Fee is $4,000 if you are hosting a reception only or other event only.
Once you reserve the event balcony, you are contractually committed by verbal and/or written for the rental of the event balcony at Visions
and no refunds will be made under any circumstances if you have a change of heart or mind.
The Event Balcony Rental includes the following:
• Exclusive use of Visions Events Balcony for reception for up to 3 hours of time, ending no later than 10:00pm
• White Frame Tents with Rain gutters and Cathedral window walls (walls to be put up only in case of rain)
• Leg Wraps to cover tent poles
• Tables 48 or 60” round tables for up to minimum guests stated on your event contract
• Up to three Bistro Tables for socializing in smoking area
• Gift table and linen, Cake table, Food Tables/stations
• Chairs for up to the amount of guest stated on your contract
• Un-stocked Bar (Bar ONLY - No Beverages are included other than those included with your meal)
• Lighting
• Bride and Groom Table (only if requested)
• White or Ivory floor length linens for all tables (colored or specialty linens are available for a slight up charge)
• Private guests rest rooms
• Private Honored Guest parking, public street parking for all other guests
• Servers/Carvers/Wait Staff/ Set up & Break Down Included
Beach Receptions: Dinners, Family Reunions or events other than wedding: Starting at $2,500+ Must end by 9 pm
Villa Vista: Intimate gatherings such as meetings, socials or other: starting at $800, these fees are based on a 3 hour rental time frame.
Ending no later than 9pm
Both beach and Villa Vista include items as follows for up to 50 guests only: (more than 50 RSVP you will automatically be moved to a larger
area and billed for the additional amount due)
Exclusive use of Visions Events Villa Vista Room for event reception for up to 3 hours of event time, ending no later than 9:00pm
• Octagon or Standard White Frame Tent for Beach events with Cathedral window walls (walls to be put up only in case of rain.
Excessive Winds or Rain will automatically move your event inside to the Villa Visa Room. With no refunds given for tent rental cost.
• Private guests rest rooms
•Tables 48 or 60” round tables and seating for up to 50 guests. Gift table and linen, Cake table, Food Tables
• Un-stocked Bar
• Bride and Groom Spotlight Table (only if requested)
• Ivory or White floor length linens for all tables (Linen Dinner Napkins or colored or specialty linens are available for a slight up charge)
Events on the Beach Vary upon the type event you are hosting. Receptions on the Beach can accommodate no more than 50 guests.
Events in the Villa Visa Room can accommodate no more than 50 guests. Events above 50 guests must reserve our Event Balcony at the
Event Balcony rental rate quoted above. Catering Menus (Food, Cake & Beverages are not included in balcony, Villa Vista or Beach Reception
quotes).
Contract and Payment Information:
Your event contract is a legal and binding contract. Just as a loan payment for your car or home or other agreement. Visions Events and
Beyond, LLC will seek legal recourse if necessary for monies due in the NC courts and will place judgment against you that will reflect on
credit score.
If you have reserved Visions services for your wedding ceremony, wedding and balcony reception, wedding and Villa Vista room reception, or
any other event and you decide to cancel all or part of your event, you are still obligated to Visions for the amount due on the contract that
you have signed.
Payment Information:
After your first planning session either by phone or in person and your retainer fee has been received, we will submit a preliminary contract
outlining the details of your event. If you are making payments on your event rather than paying in full an additional non-refundable deposit
of 20% (whichever is greater) of the total contract will be due within 30 days of the contract date.
• An additional 20% of the total event cost will be due within 30 days of the contract date.
• 70% of the remaining balance after your contract deposit, is due 90 days prior to the event
• The remaining balance is due 30 days prior to your event date. (This is based on final increased guests count)
• An additional $300.00 non-refundable deposit is needed for photography reservations if you decide to add this service later.
• If you booked your event date and it is less than 90 days to the event date. Payment in full will be due in full within 14 days of the
contract date.
Please Note: This contractual agreement is based on your minimum guest guarantee and the items and details you have stated during
planning. You are allowed to make any changes necessary to the items such as Colors, decor, floral, etc. however, if you’re initial agreement
states you will hold your reception on the balcony, it cannot be changed. As items needed are ordered in advance and a non-refundable
deposits has been submitted by Visions Events and Beyond on your behalf. Be advised adding products or service will increase the cost of
your event.
We stress to you the following:
Your contract must be signed and returned within 14 days of receipt. If the agreement is not returned signed we will assume you have had
a change of heart and canceled your event date without refund of any monies paid to Visions Events and Beyond towards your event. In
addition:
• If your event is scheduled with three months or less your total event cost will be due within 14 days of receipt of contract unless payment
arrangements have been made during your planning session. Please remember that the 14 day contract policy remains in effect.
• All deposits received are non-refundable should the event be cancelled at any time for any reason by Client.
• Deposits are payable via cash, check or cashier’s check. We do accept Master Card and Visa however a 3% administration fee will be added.
• If additional expenses are incurred and added to Client’s contract between the last deposit date (30 days prior) and event date, a separate
invoice will be prepared for Client and the additional payment shall be due no later than 3 days prior to event date.
• If Client incurs additional items /expenses on the day of the event, Visions will charge the credit card on file and be payable at the
conclusion of the event.
• Any changes made after the inital signed contract other than guest count or 29 days or less prior to your event will result in an additional
administration fee in the amount of $50.00.
A $50 returned check fee will be charged to Client for any NSF personal checks submitted by Client and Visions Events & Beyond reserves
the right to cancel Client’s event unless the check is immediately replaced with a certified check, cashier’s check or money order within 24
hours.
Please note: Visions Events & Beyond, LLC is not responsible for event cancellations due to weather, acts of God or other causes beyond
our control. Our facility is open rain or shine, extreme weather conditions such as hurricanes may cause event to postpone to a later available
date but not cancel your event. Prices are subject to change at any time without notice. A signed contract with deposit guarantees pricing
for an event. If you postpone or cancel your event, a new retainer fee will be charged and a new quote with updated prices will be billed.
If the event is more than 8 months from the time of contract, the remaining balance may be made in 7 equal payments if this agreement
was stated on your contract. Payments that are not made by the payment dates set forth in the contract cancel your event and Visions
Events and beyond is under no obligation to reserve the facility or sub-contracted vendors to fulfill the contract agreed upon. The final
payment shall be due and payable a minimum of 30 days prior to the event date. All payments and retainer fees paid towards your event are
non-refundable.
A credit card authorization form is required to be on file for Credit Card payments and to cover any and all rental fees damages incurred
during your event by you the host, or any of your guests while on the Visions property.
Pricing
Pricing and terms are subject to change without notice; please call our office for updated pricing information.
All events will incur a $500.00 plus 20% coordination, planning and administration fee. We do not allow outside planners or
coordinators.
Sales Tax, Gratuities and Special Order Fees:
Some products that are special ordered may incur a shipping or special order charge. Catering services is charged NC sales tax and an
additional 20% gratuity. North Carolina State Tax will be added to food, beverage and any other applicable item according to the laws of
North Carolina. In some cases specialty items such as etched toasting glasses, favors etc, that have been special ordered by Visions will also
have a shipping fee.
Guarantee Policy:
A minimum attendance guarantee must be received at the time of contract signing. This attendance guarantee is the minimum number for
which you will be charged and for which your event will be set. Up to one month prior to your wedding event, you will have the opportunity
to increase your minimum attendance guarantee at a cost that is no more than what you would pay for additional per person food and
beverage and/or rental items needed at the time of contract signing. If you do decide to add additional guests, you will need to sign an
addendum to the contract authorizing the new Minimum Attendance Guarantee by the date shown below. We do not allow the reduction
of the minimum attendance guarantee of the original contract for any reason. At least thirty (30) days prior to your event, a final guarantee
will be required and each additional person above the minimum guarantee will be billed and due thirty days prior to your event date.
Guaranteed Counts:
• An estimated minimum count is due upon reserving your date to prepare contract/invoice.
• A final guaranteed count is due 30 days prior to the event date. If the final guest count is not given, Visions Events will count on the initial
guests count and products, services or items selected from your initial contact to us no more, no less.
• If Client’s final count is above the original estimate and a balance is due, Client will pay the final estimated balance no later than 10 days
prior to event date in the form of a cashier’s check or cash. No personal checks will be accepted less than 30 days to event date.
• If unexpected guest arrive the day of the event, Client will be billed for these additional guests and the invoice shall be is due and payable
within 3 business days after the event if costs exceed loss/damage deposited funds.
• We do not refund for no show guests. (Guests stating they were attending but did not attend)
• A credit card shall be on file to cover items consumed from the Villa Vista refrigerator such as water, soft drinks and snacks.
• We do not charge for children under 5 years of age for food items however, we do need to be advised of the number of children under
five so that we may prepare a place setting for them as well as a high chair if needed. We currently have two high chairs. Additional high
chairs must be rented or brought in by the parent of the child.(we do not allow high chairs or booster seats that hook on to the table for
safety reasons, they must be floor type high chairs)
Food and Beverage Service:
We do not allow outside food and beverage other than your Wedding Cake to be brought into our facility by you or any of your guest to
your event. ~ No Exceptions.
• The catering package offered by our chef includes the basic menu submitted in our packages, decorative centerpiece for buffet tables or
food stations only.
• We do make available all other decor for a rental fee if you wish to rent these items.
• Any menu upgrades or additions beyond our packages need to be coordinated directly with your event manager altering the menu may
result in increase in costs listed on the menu.
• Prices for the next year are determined in December of the current year. You will be obligated to pay the prices determined for the year
your event is taking place unless you have a signed contract in place prior to January 1 of the next year.
• If NC sale tax changes you will be obligated to pay the increased sales tax whether or not there is a contract in place.
Due to State health laws and insurance regulations, Visions Events & Beyond and our catering team prohibits the removal of any leftover
food and/or beverage from the premises due to the time of exposure and/or the consequences of possible improper storage or handling of
the product.
Alcohol Policy & Waiver:
Visions Events & Beyond preferred caterers have a liquor license and can supply your bar with beer wine, champagne and mixed beverages.
VEB does not. If you choose to serve alcoholic beverages at your event, it will be included in your catering total. A bar tender fee of up to
$200 will be charged for all events wishing to serve alcoholic beverages. We urge you to omit Red Wine from your bar menu. (Your credit
card will be charged for damage to linens due to spillage of red wine)
Please see additional terms in your contract. As Visions does not tolerate ignorance to the Alcohol policy. VEB may not be held responsible
for injuries or damages caused by intoxicated guests, whether to themselves or others and whether on or off Visions Events Studio
premises. There are no exceptions. Further, VEB reserves the right to immediately close down any event where intoxicated guest or guests
are causing a possible safety threat to others or to the Visions Events Studio premises. Any overly intoxicated guest will be ask to leave the
premises or escorted from the premises by local law officials. This includes the bride and groom. There are no exceptions to the Alcohol
Terms and Conditions.
Time of Entry - Day of Your Event:
For a Wedding and Reception you will have access to Visions 1 ½ hours prior to your event start time until end time written on your
contract. For a Reception Only, you will have access to Visions Facility from 4 pm - 10 pm for evening events. If you would like early entry to
Visions Facility, you are able to purchase that at $500 per hour. Professional Vendors such as Florist, Bakers & Photographers are permitted
early access 1 hour prior to your event time. All clean up shall be complete within one hour after end of event. Overage shall be charged at
$500 per hour.
Music and Entertainment:
Ceremony music is welcome. It can be live and it can be amplified. We do offer pre recorded ceremony music is all of our wedding packages;
we do offer the services of an acoustic guitar player when available for an additional fee.
Reception Music by (Band or DJ) may continue until 10:00 pm. We do offer DJ/MC services at an additional rate of 700.00 (Atlantic Beach’s
noise ordinance is strictly enforced)
Audio Visual Equipment:
Arrangement for the rental of audio/visual equipment must be made at least 72 hours prior to your event.
Parking & Security:
Complimentary self-parking is available for your guests at our location. Our private parking is reserved during the time of your event for
honored guests and the wedding party; street parking is available for all other guests.
Visions Events and beyond is not responsible for damage to vehicles or loss or stolen items we do not provide security for parking areas.
Bridal Party and Honored Guests such as parents and grandparents will have reserved parking in the Visions Events Studio parking area we ask
that honored guest arrive no more than 45 min prior to event time and guest no more than 1/2 hour early this will allow for honored guest
parking first.
Responsibility:
The client assumes full responsibility for any damages to Visions Facility. Additionally, client is responsible for any merchandise or personal
property left at the venue prior to, during or following the event. It is strongly suggested that you assign someone to gather all of your
personal effects and remove these items at the end of your event. There is a $50.00 cleaning fee if you do not clean your trash and other
items from the bridal suite.
Time Limitations and Payment Due Dates:
Site Fee Times:
Pricing is for actual event time, any additional hours will result in site overtime charges of $500 per hour.
Event End Time Restrictions:
Visions Events Studio has a strict end time of no later than 10:00 p.m. for Terrace events and 9:00pm for all other events. All guests must
vacate the premises by 10:30pm.
Wedding Ceremony Packages & Catering Packages:
• Visions Events & Beyond requires the use of our own Wedding EVENT PACKAGES we do not allow outside Wedding Ceremony Decor.
• Wedding Packages are priced out as Packages. We do not ala cart Wedding Ceremony packages. We do not deduct Wedding Minister
Fees if you choose to ask your minister to perform your ceremony however we will deduct the cost of chairs not needed. You may add
additional items if needed and will be charge accordingly.
• We provide our own catering team. Our Chefs provide menu packages that are of the highest standards and priced to fit most budgets.
Our caterers are fully licensed and insured and know our property rules and regulations.
• Client may not bring outside food or beverages.
• Client may bring in Wedding or Grooms Cake and Editable favors such as candy table items. (Please advise your event manager if you will be
doing so)
• We offer High End Catering Ware for Place Settings to Include: Dinner Plate, Dessert Plate, Tea/Water Glass, Wine Glass, Utensils and Linen
like Napkins at the rate of $6.00 per guests. This is not included in your catering menu package. (No glass is allowed on the beach or in
outdoor areas)
• We do offer actual Silver Package ~ $4.00 per Guest, China Package ~$4.00 per Guest Stemware Package ~ $4.00 per guest Silver
package, totaling 12.00 per guest. China may be used on the balcony and the Villa Vista Room but not on the beach. Please keep in mind
that your guest most likely will remain barefoot and Visions is not responsible for cuts due to broken glass.
Cancellations/Postponements:
All deposits and retainer fees received are non-refundable should the event be cancelled at any time for any reason... Please do not call and
ask for a refund. Visions Events & Beyond holds your date and turns away other potential business, event cancellations can bring about
significant loss in revenue; therefore Visions Events & Beyond reserves the right to charge a Cancellation Fee of up to 50% of the total event
in addition to the non-refundable retainer fee submitted should the Client cancel within 180-90 days prior to the event date and 100% of
the total balance 0 to 79 days prior to you event. Visions Events & Beyond also reserves the right to cancel an event or function if client
does not respond to or acknowledge phone, email or mailed items within 14 days or a reasonable
amount of time based on your event date. If you have a signed contract on file, you have guaranteed Visions the contract amount in
revenue. You will be held accountable for that amount. The only exception may be food totals at this time. Please read your contract
carefully for RSVP totals and the date they are due.
If Visions Events & Beyond is unable to perform its obligations listed in your agreement for any reason beyond its control, including but not
limited to strikes, labor disputes, accidents, government requisitions, restriction or regulations on commodities, acts of war or God, such non-
performance is excused and Visions Events & Beyond will not be liable for consequential damages of any nature. We are open rain or shine.
Events are not cancelled or postponed due to in climate weather however, if our county officials close the bridge to the island or
implement mandatory evacuations due to hurricanes or hurricane force winds we will postpone your event to a later date and time.
Not responsible for vendors at events:
VEB provides sub-contracted vendors as an accommodation to Client. While VEB believes, the vendors our chosen are the best available,
contracts for outside vendors such as
photographer, baker and DJ are between Client and the vendor and VEB may in no way be held responsible for damages, refunds or any non-
performance with whom Client has
contracted though VEB or on their own.
Professional Wedding Coordinator:
We require the use of our professional wedding coordinator for all weddings and events. We do not allow outside coordinators. Our
professional coordinators have been trained on our policies, procedures and town ordnances. Fees for Our Coordinators at the Visions Events
Studio are $500.00 + 20% of the total event cost on each event. Our Coordinators are also available for offsite events, that fee can be
found on the Coordinators Fee page.
Photography Waiver:
While a photographer owns the rights to his/her photographs, VEB reserves the right to use images from events held on the premises of
Visions Events Studio for display or marketing purposes and does not need to consult Client to do so. We do offer an on-site professional
photographer however you may hire your own out-side photographer if you wish to do so.
Additional Terms & Conditions:
Decorations & Trash:
If client is providing décor for tables rather than renting items from VEB and wish to set these items up yourself, you are also responsible for
removal at the end of the event; in
addition:
1. VEB will not be held liable for items left on the premises at the close of the event.
2. Client is not allowed to put up decorations that will require a ladder.
3. Client can hire a licensed and insured business to provide service of high decorations requiring a ladder; this company will also be
responsible for the removal of the decorations on
the day of the event at the end of the event and must provide copy of insurance to VEB prior to the event date.
4. Visions Events & Beyond is not responsible for gifts and envelopes. Please bring an appropriate receptacle for your gift cards and assign a
responsible person to keep them safe.
5. All items such as centerpieces, decorations, gifts, etc. that you provide, shall be removed by the host of the function at the conclusion of
the function.
6. All personal items in the bridal suite must also be removed.
7. A cleaning fee of $100.00 will apply if the bridal suite is not left in the condition as it was upon arrival.
8. Visions nor any of its employees will not be responsible for items left on premises after the function is over.
9. At no time are silk petals allowed on the premises or the beach.
10. At no times are tea lights or open flames allowed on the balcony or in the meeting room (All candles must be contained as well as plated
in some way.)
11. You are responsible for the cost of all damaged linens due to Red Wine Spills, burns from open flames or guests smoking in non-smoking
areas.
Schedule & Set Up:
If Client has hired outside vendors such as florist, baker, photographer or DJ; Client must submit a schedule of all vendors being used as well
as their delivery schedules for day of the event at least two weeks prior to the event. Further, Client must submit a floor plan of the event
set up by this same date.
To Vendors:
All vendors must have completed set up no later than one hour prior to ceremony start time not reception start time. All vendors will park
their cars in the designated area shown by site manager. Vendors may have access to Visions Events Studio the date of the event three
hours prior to the event start time if necessary however you must contact site manager for your scheduled set up time.
Children:
Children must be supervised by an adult at all times. The Client will be held responsible and shall indemnify, defend and hold Visions Events &
Beyond not liable for or from any loss, damage or injury caused by children, whether to the property, themselves or others. Running on the
balcony, throwing things including food from the balcony and standing in chairs is strictly prohibited. An adult must accompany children on
the beach and at the playground. We do love children however the studio and areas surrounding the studio are not places children should
be allowed to roam free. Glass decor, doors and windows, stairs, and nature. You may want to also advise children not to feed the seagulls
from the balcony or over the event area itself. We have witness many unwanted mishaps due to this action.
Smoking:
Smoking is prohibited inside any meeting room or under tented structure and must be confined to areas provided or outdoors. Extinguishing
Cigarettes on the Floor of the
terrace/balcony or any room is prohibited and thumping, tossing or throwing cigarettes or other objects over the balcony is prohibited.
Local and State Laws:
VEB adheres strictly to all applicable laws and Client may in no way require VEB, its staff or volunteers to perform functions or continue the
event if Client or Client’s event is violating
local, state or federal laws. In the event law enforcement shuts down an event due to Client’s noncompliance with law, Client will not be
entitled to any refund of deposits or fees.
Right to Inspect:
While VEB reserves the right to inspect and control all functions and events and the right to show the site to potential clients at any time
prior to the event. We will respect your
privacy; we do not show the property during an event.
Proof of Liability Insurance:
30 days prior to the event date, Client must submit proof of liability insurance in the amount of at least $1,000,000, naming VEB and Ocean
King, LLC as an additional insured. [Helpful
hint: this can usually be accomplished by taking a rider out on a homeowner’s policy or renter’s insurance. A separate policy can be obtained
through an insurance agent. WedSafe.com
also provides convenient and affordable policies starting at about $200. Note: the above hints do not constitute an endorsement or
guarantee of performance by VEB] we make
brochures available in our office.
Security:
For the protection of its guests and staff, VEB, in its sole discretion, may require Client to hire and be responsible for payment of professional
security guards. This is required for school
events, frat parties and etc, however, could depend upon the event type. Notice will be given to Client if this is required.
Release and Hold Harmless:
VEB is not responsible for items brought in by Client such as décor, personal items, gifts, etc. Client hereby agrees to indemnify, defend and
hold harmless Visions Events Studio and
VEB, its employees, agents or volunteers from and against any and all personal injury, property damage or other liability arising out of or
related to Client’s participation in any and all
activities held at Visions Events Studio or coordinated by VEB. Client must remove all personal property at the end of the event. Visions
Events is not held liable for event items brought
in prior to the event and does not provide storage space. You may bring your items the day prior to the event if necessary; again, we are
not responsible for your items.
If you would like Visions Events to consider a relative or friend of the family, to provide items for your event the following is required for
consideration:
1. The Baker must be a professional and the client is responsible for having the proposed baker contact VEB.
2. Baker must submit proof of liability insurance, be fully licensed and insured, and meet all the requirements of VEB including but not limited
to providing a copy of their Sanitation
Grade “A” rating no less than 30 days prior to the event date. (Bringing in food prepared from grandma’s kitchen strictly prohibited)
3. Outside vendors are responsible for coordinating the set up of items necessary for the event with Visions.
4. Outside vendors are also responsible for all trash removal and or damage to linens and equipment that is the property of VEB.
5. Outside vendors (Ministers, Photographers, Bakers, Entertainment, and Florist will need to contact VEB before the event. (no less than 30
days) We have a time line for all set up and delivery times for items that must be strictly followed.
6. Outside Photographers will not be allowed to set up time of your arrival for picture taking purposes. You and your photographer will need
to check with VEB on site manager for arrival time.
7. Please remember you have not rented the entire facility, you and your guest will not be allowed to wait in the salon area or other areas of
the facility for event start time.
8. VEB urges you to remind family and friends attending that they should not arrive more than 30 min prior to event start time.
By submitting the Contact us form, you will be asked to check the box "I have read the terms and conditions of booking an event with
Visions Events & Beyond, LLC and have the opportunity to electronically sign your initial contract to retain our services and a date for your
event if available. This will serve as your initial contract and that you agree you have read the above terms and conditions. Ignorance to
these terms and conditions is not tolerated as Visions has made very clear the expectations of the host as well as all fees associated with
booking your event at Visions Events and Beyond. If you submit a contact us form and do not check that you have read and agree to the
terms and conditions or electronically sign your name and re enter your email address you will not be considered for hosting an event at our
facility.
Remember that all Booking fees and initial deposits are non-contractual and non refundable.
Pets are not permitted inside of the Visions Facility at anytime. By City Ordanice, pets are not permitted on the public areas of beach or
boardwalk.
Your event contract will have similar terms and conditions in addition to the terms and conditions as listed above. Our policy's are strickly
enforced.
